FACILITY INFORMATION:
Pioneer Pavilion maximum up to 638
FACILITY & RATE INFORMATION:
PRIVATE EVENT:
MONDAY – THURSDAY: 4 HOURS OR LESS: $400 PLUS $1000 DEPOSIT
MONDAY – THURSDAY: ALL DAY EVENT: $900 PLUS $1000 DEPOSIT
FRI, SAT, SUNDAY: 4 HOURS OR LESS: $500 PLUS $1000 DEPOSIT
FRI, SAT, SUNDAY: ALL DAY EVENT: $1000 PLUS $1000 DEPOSIT
COMMUNITY EVENT:
MONDAY – THURSDAY: 4 HOURS OR LESS: $200 PLUS $500 DEPOSIT
MONDAY – THURSDAY: ALL DAY EVENT: $750 PLUS $1000 DEPOSIT
FRI, SAT, SUNDAY: 4 HOURS OR LESS: $300 PLUS $500 DEPOSIT
FRI, SAT, SUNDAY: ALL DAY EVENT: $850 PLUS $1000 DEPOSIT
*NON-PROFIT:
MONDAY – THURSDAY: 4 HOURS OR LESS: $100 PLUS $500 DEPOSIT
MONDAY – THURSDAY: ALL DAY EVENT: $250 PLUS $500 DEPOSIT
FRI, SAT, SUNDAY: 4 HOURS OR LESS: $200 PLUS $500 DEPOSIT
FRI, SAT, SUNDAY: ALL DAY EVENT: $350 PLUS $500 DEPOSIT
*Non-Profit as defined by the IRS and must be in original name, proof of non-profit status must
be provided with application submittal.
HOURLY RATE: MONDAY – THURSDAY 2 HOURS OR LESS: $75/HR PLUS $200 DEPOSIT
MONTHLY RATE: MONDAY – THURSDAY 2 HOURS OR LESS: Intended for non-profit small youth
group rental. If large rental is scheduled, groups may need to move dates addressed on an
individual basis. $50/MONTH @1X/WEEK PLUS $200 DEPOSIT
$100/MONTH @2X/WEEK PLUS $200 DEPOSIT
DAMAGE & CLEANING DEPOSIT: All deposits are partially refundable, less the non-refundable
cleaning fee if the facility is returned to its original condition.
NON-REFUNDABLE CLEANING FEE: Full Day or Half Day rental cleaning fee is $150, Hourly
cleaning fee is $50 (this will be retained from the deposit).
CANCELLATION FEE: Cancellations less than 60 days from the event will result in forfeiture of
the 25% deposit to hold the facility. Less than 30 days will result in a forfeiture of 50% of the
rental fee.
EARLY ENTRY: Early entry to the facility for set up will require an additional Half Day rental at the appropriate rate. This will only be allowed if there are no other rentals previously scheduled for the prior day.
RESERVATION & SECURITY DEPOSITS:
All reservations for functions are made upon and subject to the rules and regulations of the City of Ferndale and are subject to the terms and conditions described herein. It shall be the sole responsibility of the Renter to completely inform their agents, employees, vendors/contractors and guests concerning their obligations under this Agreement. Renter may have access to the Pioneer Pavilion Event Center general room, kitchen, the storage area for tables and chairs, the
parking lot, and the restroom facilities on premises. Renter and guests may not use the
Emergency Exit next to the rolling door for any reason except an actual emergency.
The City of Ferndale reserves the right to refuse any and all applications. Upon signing this Application, Renter shall pay the City of Ferndale the appropriate fees as stated above. The Security Deposit is for the purpose of securing Renter’s obligations to return the Pioneer Pavilion Event Center in an undamaged and clean condition and to compensate the City, in whole or in part, for any additional charges owed under this agreement.
RESERVING PAVILION:
A 25% deposit of the entire rental fee is due to reserve the facility prior to 30 days from the
event. Payment in full, including the damage deposit is due at the time of booking, if the
reservation is less than 30 days from the event. A Reservation Deposit is not an actual contract for rental approval but a “hold the date.” The application must be approved by the City prior to event. The Facility Rental Manager will notify renter if there are any questions or concerns. The remaining rental fee must be paid no later than 30 days before the date of the Event. Any event not paid in full by that date (Your due date here: ____________________________) will be
deemed cancelled by the City and will not be permitted to occur.
INSURANCE
Renter agrees to obtain and maintain throughout the term of the event, at Renter’s sole cost and expense, Liability Insurance. Such insurance must provide limits of not less than $1,000,000 for each occurrence. The insurer must be acceptable to the city and must be licensed to do business in the State of Washington. Any deductible or self-insured retention must be disclosed and is subject to approval by the City. The City shall be named as an “Additional Insured” and Renter shall provide with the signed Agreement, copies of the insurance “Certificate of Evidence of Insurance” showing the City as Additional Insured, and shall not be allowed to be canceled, materially changed or allowed to expire before Event date(s) or termination of this contract.
To obtain event insurance please to https://app.gatherguard.com
Signature by the City of Ferndale authorized representative along with the reservation deposit, shall be regarded as acceptance by the City of the reservation application for the Renter’s event. Signature on this application does not assume approval of the event. Full review will be conducted by stakeholders, and once approval is obtained, a full rental agreement will be required to be signed and submitted 30 days prior to the event.
